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How Long Should You Wait After Sending a Quote?
Have you ever wondered how long you should wait after sending out a quote before following up?
Recently, I had a virtual meeting with a potential client. After exchanging a few emails, we had a discovery call where they shared their budget and requirements. I promptly sent over a quote the same day. However, after a few days passed without a response, I decided to follow up. I assured them there was no pressure from my side and just wanted to confirm that they received my proposal. They responded, letting me know they had received it and were reviewing it.
Now, I’m left wondering how long I should wait before expecting to hear back. We really connected during our interaction, and I made sure to stick to their budget, except for a one-time setup fee related to jurisdiction registration.
I’m curious to know what you would do in this situation! Feel free to share your insights.
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One response
When dealing with prospective clients in a virtual setting, it’s important to balance persistence with patience. Here’s a structured approach to consider when following up on a quote:
Initial Follow-Up Timeline
Immediate Confirmation: It was good that you checked in a few days after sending the quote to confirm receipt. This ensures that any technical issues in communication are ruled out and also gently reminds them of your proposal.
Allow for Consideration: After your first follow-up, give them some time to consider the proposal. Typically, a week from their confirmation that they are reviewing it is a suitable waiting period before reaching out again.
Second Follow-Up Strategy
Schedule the Second Follow-Up: If you haven’t heard back after about 7-10 days from their acknowledgment of receipt, it’s reasonable to send a second follow-up. Here’s how you could structure this communication:
Friendly Tone: Maintain a conversational and friendly tone, emphasizing that you are available to discuss any part of the proposal.
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Subject: Quick Check-In and Next Steps
Hi [Client’s Name],
I hope you’re doing well! I wanted to touch base regarding the proposal I sent on [date]. I completely understand that making these decisions can take time.
I’m here to answer any questions you might have or to discuss any aspect of the proposal further. If there’s anything you’d like to explore, please don’t hesitate to ask.
Would you be available for a brief call to go over any remaining details, or are there any reservations you would like me to address? I want to ensure that the solution we proposed aligns perfectly with your needs.
Looking forward to hearing from you soon.
Best regards,
[Your Name]
[Your Contact Information]
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Additional Considerations